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Simple Solutions to Big Tech Trouble

printer-jam

No matter what machine you use to scan--a standalone scanner, a multifunction copier, you name it--the chances are high that you're eventually going to run into some tech trouble. Luckily, you don't have to call in backup for every issue. There are plenty of problems you can solve yourself--with a little explanation and the right know-how, of course!

Don't Panic

Scanning equipment is a pretty important part of every workflow, workday, and overall business--which means that any tech trouble here could spell big trouble just about everywhere. Luckily, there's no need to panic when your equipment acts up. Just stay calm, roll up your sleeves, and prepare to address some common issues with surprisingly simple solutions.

4 Factors in the Digitization Journey

digitization

Going paperless, or digitizing your workflows, is not something that happens overnight. It's more like a journey--and, like in any good adventure story, there are certain factors you're going to have to contend with. Luckily, if you arm yourself with all the right information, you'll be able to get to your destination quickly and easily--and maybe even enjoy the journey!

Important Factors

Before you start yourself on the path toward digital documents, you want to have the right tools, solutions, and information at your disposal. Being unprepared can cause all kinds of confusion and stress--not just for your employees, but also for your customers. Don't just jump in; instead, take your time and make sure you know what to expect before you tackle the task of taking your physical files into the digital world.

Print Solutions for Schools: Printing Issues That Wreck Your Budget

Teacher is checking student homework assignment and report on desk in school for score. Unfinished paperwork stacked in archive with color papers and paper clips. Education and business concept.

Organizations of all kinds are focused on protecting the budget, but that's especially true for schools, where every dollar represents an investment in education, inspiration, and the future of our world. Unfortunately, it's all too easy for some little printing problems to undermine all of that and wreck your budget. So today, we'll find out what they are (and which solutions are perfect for stopping them).

Printing Pains

Many schools don't realize just how expensive printing can be if it's not being managed properly--and that's part of the problem. For that reason, it's important to know what to look for. Here are a few printing pains that might be costing your school more money than you realize:

Top Benefits of Print Management

benefits-concept

Print management has such a long list of benefits that it can be challenging to keep up with all of them. That's why we're taking a moment to highlight the top benefits of this great solution--so here are some of the greatest things you can expect from print management!

Big Benefits

Print management might focus on helping you take control of your software, machines, and workflows -- but that doesn't mean its benefits are limited to the print environment. This solution does so many great things for your company that it almost sounds too good to be true--but, luckily, it is true.

Let's take a look at the top benefits of print management!

Why Choose a Multifunction Copier?

multifunction-copier

Scanning is the kind of simple, stress-free solution that offers a massive list of benefits. But before you enjoy any of those, you need to get your hands on a device that can do the work. Luckily, that's where a multifunction copier comes in.

Fantastic Functions

Here's the truth: although a standalone scanner would help you turn your physical files into easily-organized, easily-secured digital documents, that's just about all it can do. A multifunction copier, on the other hand, can help you take advantage of all those scanning benefits and more, combining fax, copy, print, and scan capabilities in one powerful device. The best part is that each of those functions complements the others, which means that you can complete a whole job without having to leave the machine.

Here are a few more things you can expect from a multifunction copier:

What Does Document Management Actually Do?

document management

By now, you've probably heard plenty of great things about document management. That it improves communication, minimizes waste, improves efficiency, and protects your data both online and offline. However, do you know how it does all of this and more? Let's find out!

The Secret to Document Management

If there's one "secret" that makes document management so efficient, effective, and powerful, it's you. That's right--document management relies on personalized approaches to help address workflow weaknesses and boost security throughout your company. Which means that you're in charge of deciding what feels right and what doesn't. Other solutions might get the job done, but document management completely revolutionizes your relationship with data, putting you back in the driver's seat (without any of the stress).

4 Security-Boosting Print Solutions

upgrade

Are you looking for painless, stress-free ways to boost print security? Do you need solutions that act fast to keep your data and machines safer than ever? Look no further--today we're here with some simple tips to help you protect what matters.

Savvy Print Solutions

The great thing about print solutions is that there are so many of them. If one doesn't fit your workflow or isn't compatible with existing processes, you can move on to the next without running out of things to try. Similarly, these processes can also "stack"--which means that, when you choose multiple complementary print solutions, you maximize your benefits.

Today we've gathered some simple print solutions that will help you address a variety of security concerns. Pick and choose or mix and match--it's up to you!

Tips for Better Scanning: Machine Maintenance

printer maintenance

Unless you have a standalone scanner, chances are you are relying on a multifunction machine to help you turn physical documents into digital files--and that's great! Multifunction devices are an excellent choice for all your scanning needs. However, to keep doing their job, these devices do need a little bit of simple maintenance--so here's what you can to do.

Healthy Machines = Simple Scanning

It's important to remember that, even though it can sometimes feel like it, your machines aren't purposely working against you. When problems do occur, it's usually due to a small problem that can be solved in a few easy steps. It's important to remember that healthy, happy devices make it much easier to scan perfectly and painlessly. The best news is that machine maintenance doesn't have to be a struggle.

Here are a few tips to keep your multifunction devices fit for excellent scanning!

Real-World Benefits of Electronic Document Management

Benefits of document management

Just because something happens on a screen doesn't mean it can't have real-world benefits. Take, for example, electronic document management--which, by utilizing online tools and scanning solutions, can help you overcome the limitations of paper and boost efficiency, security, and cost savings. Sound too good to be true? Let's take a look at the real-world benefits of electronic document management!

Paper vs. Digital

Many companies hesitate to make the switch to electronic document management because they've been using paper for so long that they don't feel entirely confident doing anything else. That's okay! It's important to remember that paper isn't the enemy; all you have to do is change your relationship with paper so that you're only using it when absolutely necessary. For everything else, there's electronic document management.

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