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Print Solutions: Quick Tips for a Greener Office

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"Print solutions" and "greener office" are two phrases that don't seem to belong in the same sentence. After all, how can printing, which by definition, uses not-so-green resources like paper and ink, ever be environmentally friendly? Believe it or not, it's possible--and with these print solutions, it can even be easy.

Going Green, Saving Green

Many companies hesitate to go forward with green solutions because they don't think environmental friendliness can ever truly be cost-effective. In some cases, that may be true--but the trick is to find savvy, creative ways to go green and save green without sacrificing your efficiency.

Print Management Tips: Simple Ways to Reduce Paper Use

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Do you feel buried in paper? Do you wince a little every time you hit "print?" Do you worry about the environmental and financial impact of using so much paper in your office? Worry no more--these simple print management tips are here to save the day.

Cutting Out Paper

Paper has long been an invaluable resource in the business world. Now, though, it seems like paper's popularity has run its course. Companies of all shapes and sizes are starting to realize that paper is expensive, difficult to store and protect, vulnerable to loss, natural disasters, and, of course, a real strain on the environment.

It's time to cut out paper--and that's where print management comes in.

Scanning Secrets: All About Indexing

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Did you know that there are multiple types of scanning? There are all kinds of variables, but the one that makes the most significant difference is indexing. Read on to find out all about indexing and how it can take your scanning to the next level!

What is Indexing?

To understand what indexing is, let's see what scanning looks like without it. We'll call this "simple scanning," because it's just that--simple, fast, and pain-free. With this type of scanning, all you have to do is essentially capture an image of your documents, photographs, or files and digitally store them.

Remember, though, that indexing isn't on the table--so all you have is images. You can't search them by keyword or content, which means you still have to go through them manually to find what you need.

Document Management for Architects

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Architecture is a busy, fast-paced industry, which means architects need business solutions that can keep up. Does document management fit the bill? Let's find out!

Why Document Management?

When most people think about architecture, their minds jump to real-world structures--buildings, bridges, and other fascinating creations. They don't often think about all the paper that goes into making those creations a reality. Documents, blueprints, notes, and more all need to be categorized and organized before a job can even be started, let alone completed--and that's where document management comes in.

In the architecture industry, document management can:

  • keep everyone on the same page, literally and figuratively, to help strengthen collaboration and streamline communication;

Print Solutions for Insurance Companies: Print Management

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Insurance companies are all about protecting people, but who's protecting your print environment? Here's everything you need to know about print management, and why it might just be the best print solution for insurance companies of all shapes and sizes.

What is Print Management?

You've probably heard a thing or two about print management, but it never hurts to go back to basics. After all, print management is a simple but powerful solution designed to outsource your printing responsibilities, concerns, and problems. Choose a provider, perform a print audit, and just like that, you're on your way toward personalized solutions and powerful tools that will help your insurance company take control of those pesky printers.

Print Solutions for You

Are you wondering why print management is perfect for you? Let's take a closer look at how it all works!

Track Costs with Print Management!

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Tracking costs is no easy task, especially when it comes to the hustle-and-bustle world of printing. How can you keep track of different machines, different types of paper, multiple print jobs, and different users? The answer is simple: print management.

Budget Benefits

As far as business solutions go, print management has a lot going for it. Besides being affordable, scalable, and user-friendly, it's also packed full of benefits designed to fit your unique company and industry.

So print management is great, sure--but how can it help you track and control costs in your print environment? Let's find out!

Scanning: Outsourced or In-House?

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So you've decided to make scanning a part of your day-to-day business life. Congratulations! Now all you need to do is answer one big question: outsourced or in-house? Today we're here to help you know the difference (and choose what's best for you).

Comparing Your Options

One thing to remember about scanning is that it's supposed to make things simple, stress-free, and efficient. If you feel like a choice is "too much trouble," that's an excellent sign that it's not the right choice for you. Luckily, it's easy to take a step back, go to the drawing board, and spend a little time focusing on why you chose to implement scanning solutions in the first place.

One choice that might create a little stress is whether to outsource your scanning or do it all in-house. Here's a little information about both options to help you decide!

Before You Implement Document Management Solutions

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The great thing about document management is that it's intuitive--meaning you don't have to do a lot of prep work to see success. Instead, it fits in with your existing workflow and makes gradual but powerful changes, all with such smoothness that you'll never miss the way you used to do things. However, before you get started, there are some things you can do to take your document management benefits even further.

Getting Prepared

The most important thing to remember about document management is that it's supposed to be simple, stress-free, and efficient. It should eliminate worry, not cause more. That's why it can sometimes be helpful to do a little "prep work" and get your company ready for all the effective, user-friendly tools, changes, and solutions.

Here are a few ways to get ready for document management!

How Print Management Keeps Your Data Safe

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In today's bustling, uncertain world, any business solution that promises to keep you and your data safe is immediately worth taking another look at. Luckily, print management does that and so much more. Here's everything you need to know about this powerful print solution!

Prioritizing Security

As a solution all about printing, you might not expect print management to put much emphasis on security. That, however, isn't the case. Print management is all about security; it just so happens to approach the concept by focusing on a center-point you might not have considered to be a hub of data defense. Believe it or not, security that starts with the printer is almost always more effective--simply because many hackers target printers first, knowing that businesses often neglect to protect this piece of critical technology.

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