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Scanning Tips: Lease or Buy?

buy or lease

The most important thing to know about scanning is that it's a crucial part of document security and should be implemented in businesses of all shapes and sizes. The second most important thing to know about scanning is that you have multiple options when it comes to getting started--so let's take a look at whether it's better to buy or lease a scanner!

Scan like a Pro

Choosing the perfect scanner for your business is a big responsibility--but once you've made that call, there's another hurdle you'll have to cross. The truth is that, since businesses have different needs, there's no single answer to the question, "Is it better to lease a scanner, or buy one?" You'll have to decide for yourself--but first, you need to have all the information in front of you.

Here are a few quick comparisons so that you're ready to make the best decision and start scanning line a pro!

What Document Management Does for Law Firms

law office desk

Document management is a solution that can fit perfectly into any environment, workflow, or industry--but what can it do for the specific, unique needs of law firms? Let's find out!

Changing with the Times

If you're worried about keeping your law firm efficient, sleek, technologically advanced, and client-friendly, document management is the perfect solution for you. By helping bridge the gap between paper files and digital documents, this powerful solution allows you to simplify your workflows, function more productively, and better serve your clients. The best part is that document management can be altered depending on your unique needs, meaning that you'll never have to put up with "cookie-cutter" processes that don't work for you.

Solving Problems

Here are a few big problems that document management can address in your law firm!

Savvy Solutions: Managed Print Services

Are you looking for a way to cut down on print costs without sacrificing efficiency, interrupting workflows, or making any huge changes? We've got just the savvy solution for you. Managed print services helps you take control of your printing and do everything on your terms--which means you never have to make sacrifices to see benefits.

The Power of Better Printing

The idea behind print solutions of all shapes and sizes is that you should always be in charge of making choices, implementing changes, and setting goals. Managed print services helps you do all this and more, all without breaking the bank. When you choose managed print, you'll enjoy printing that is streamlined, environmentally friendly, cost-effective, and stress-free--and all you have to do is make a few simple, easy changes.

Here are a few things you can expect from managed print services!

Save Money with Print Management!

save money

By now, you've probably heard about all the great things print management can do for your business--streamline your workflows, cut costs, strengthen your communication, and more--but do you know that print management is actually all about saving money in unique ways? Let's take a closer look!

The Truth about Print Management

All of the solutions involved in print management are united under one common goal: to improve your processes in the most efficient ways possible--which means saving money. The great thing about print management is that every single one of its solutions will help you save money one way or another, all while doing something else like strengthening communication or helping you go green.

Sound too good to be true? Here are a few ways print management saves you money and improves your day-to-day processes!

Manage Security Risks with Scanning Solutions

scanning documents

Security is an ever-changing game--one that sometimes feels impossible to win. Luckily, there are a few simple, painless solutions you can utilize to make security a breeze, and it all starts, believe it or not, with the scanner.

Boosting Security

Scanning seems like a small, simple solution trying to stand up against all of the online and offline threats your business faces. However, this is a true "David and Goliath story," because the truth is that scanning can make huge differences in your security and risk management processes. It doesn't just provide a fast way to turn your physical files into digital documents--it also sets the stage for all kinds of further solutions that can improve efficiency, minimize human error, and make your data safer than ever.

Here are a few solutions you can implement with help from your scanner!

What is Cloud-Based Document Management?

document management

By now, you've probably heard a thing or two about document management. It can provide all kinds of benefits for your company, from improved security to streamlined communication--but there's one part of document management that makes some companies hesitate, and that's the cloud. Today, we'll take a look at cloud-based document management and answer all your questions!

Why Use the Cloud?

The cloud is one of those modern solutions that comes with a lot of questions. Luckily, when cloud services are used to enhance document management solutions, the cloud becomes simple, easy to understand, and even easier to use. The truth is that the cloud offers unparalleled opportunities for security, communication, and efficiency benefits, all while being easy to access and manage.

4 Benefits of Managed Print Solutions

woman using printer

Have you considered consolidating your printing costs to save big on your print budget? Maybe you have, but the method wasn't clear. That's where managed print comes into play. Print management is a print solution that can oversee your print environment including maintenance, repairs, supplies, and hardware issues. Cost is usually fixed and you also work with the team to set a realistic print budget based on an audit of your use levels.

Streamline Your Print Environment

Print management used to be mostly for large companies who needed major assistance with print. Luckily, the digital environment in today's office has made it much more cost effective and realistic for businesses of any size to consider a print strategy, and implement the service at your level.

What does this look like? Here are the major benefits of managed print, so you can consider the service for your office.

How Managed Print Keeps Your Fleet Up to Date

printer in use

Managed print services are a popular new service, and with good reason. Companies are recognizing that print management can save time and money while boosting business operations and workflow. It makes sense to invest in the service, especially because of the supply reordering, service management, and security oversight. Print management can also benefit your business by assisting with your entire print monitoring via print audits, and fleet management, which we'll focus on here today.

3 Critical Printer Functions to Consider When Updating Machines

printer in use

Technology makes our lives easier - as long as we use it right and leverage what it can do. If we ignore features and updates, technology can sometimes seem like a burden. Even though many things are electronic now, we still need the advanced technology of printers, scanners, and copiers to make our businesses run. Often, an upgraded device can make a huge difference in cost savings and also the use of the resource for more integrated functions.

Electronic Solutions for Your Office

document management

It wasn't that long ago when offices revolved around paper. From filing cabinets to binders, historical storage to desktops - paper was everywhere. Many of us remember these days, because it wasn't that long ago. But think for a second - as far as how you actually operate in daily life, it seems like ages ago. From banking to shopping to groceries to bills, everything is digital now. Isn't it time your business got on board?

Go Paperless

Going paperless is not a huge deal; it's doable, simple, and your employee team will be more on board than you might think. Going paperless simply means making the operational shift from hard copy to electronic. This means contracts, bills, policies, data, payment, and anything you can think of is processed in a secure digital office space. Keyword is secure - the digital office is actually much safer than hard copy documents floating around.

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