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Your document management system has a larger role in protecting business assets. Think about all the data encompassed in your system - you're not just keeping things digital, protected, and accessible, you're really ensuring that information is safe behind multiple layers of digital protection, instead of just floating out in the world as a hard copy.

What is document management?

If you're new to the concept of document management, let's back up. Document management is the process of going entirely digital - so uploading (scanning) your files, documents, contracts, and more and saving/storing them all in an easy to use and follow system. Then, the ongoing aspect of the process is to continue to maintain all files digitally. Also, your work operations will shift to digital as well, so you'll take signatures, process requests, and more without any hard copy papers.

Finding your partner in print management is a bigger benefit to your business than you might realize. The main reason most businesses consider managed print is to reduce both measurable costs and also employee burdens while increasing productivity.

Resolve to Improve Cost Efficiency

Cost efficiency is a huge benefit of investing in print management. When you have a strategy for your print environment, you manage supply ordering, monitor usage, and evaluate costs and output. Most organizations save up to 30% on print expenses by switching to managed print, which totals an average of 1-3% annual revenue - a major shift in your budget.

How does print management help? Get the details:

Remember when paperwork and hard copy documents were the only way to run a business? When you left work, you left files in the office and it was put away until the next day? If you lost something, it was lost forever?

For better or worse, there's no going back to those days. Today's office doesn't operate with only hard copy papers anymore, and the most advanced offices are entirely digital. The paperless office of today is more convenient, more secure, and better functioning than the paper-heavy offices of the past.

Digital Advantage

The digital advantage spans many aspects of a business. Going digital is a big step toward working with clients more closely, and improving collaboration across teams. Also, communication is easier because every contract, file, or data point you might need is at your fingertips and you can access it at any time.

Security is a major part of running a business. From network security to device passwords to building codes, you don’t let any aspect of your business down when it comes to protection and prevention of hacks, leaks, theft, or attacks.

When you’re building a secure business, it’s important that you focus on every possible issue. While many managers think about network security, they might forget print security. When thinking of physical office security, it’s possible to overlook some aspects of who is entering the building.

This is where outsourcing office solutions comes in handy. For example, print management is a service that outsources oversight of printing and the print environment, including maintenance and repairs, setting up a secure print environment, ordering supplies, and setting a print budget using print audit data.