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How Document Management Keeps You Organized

document management

Technology has helped us achieve so many great things--why shouldn't organization be one of them? Today we'll show you how document management can help your business get and stay organized, all without any extra stress.

The Power of Document Management

One of the best things about document management is that it is, in many ways, an all-in-one solution. It helps you boost security, minimize human error, limit your reliance on paper, and get organized--all at the same time. On top of that, document management can be scaled to fit your exact needs, growing with your business so that you can always count on secure, efficient files. Document management truly never gets old!

Focusing on Organization

Wondering how document management can turn haphazard stacks of paper into a well-organized workflow? Let's find out!

Print Solutions: How to Fix 3 Common Problems

paper jam

When it comes to printing, you want everything to run smoothly and efficiently--but unfortunately, that's not always the case. There are all kinds of issues, big and small, that can stand in the way of a successful print job. Luckily, there are a few simple fixes that make all the difference--so let's take a look!

Printer Pains

If you have printer pains of any kind--from budget problems to inefficient machines to frustrating workflows--there's one big thing that can help: print management. By combining a variety of different print solutions, print management helps you take control of your machines, your workflow, and your paper usage in order to streamline and strengthen just about everything. Printer pains will be a thing of the past!

In the meantime, however, there are a few quick fixes for common printer problems that you can try out yourself.

What Print Management Does For You

printer in use

Print management is quickly becoming a favored solution in the business world, but not just because it helps save you money. In fact, there are a lot more things print management can do for you--so let's take a closer look!

More Than Just Money

It's true that print management is a great way to cut out wasteful practices and create a budget-friendly print environment--but the truth is that it's about so much more than that. On top of saving money, print management also helps you boost efficiency, improve communication, go green, and so much more.

Let's take a look at more of the great things print management can do for you!

Scanning: A Crash-Course in OCR

ocr

Scanning is an amazing tool for businesses of all shapes and sizes--but today's scanners aren't as simple as their predecessors. Your hardworking scanners rely on a lot of advanced, efficient technology to get the job done--and today, we'll be looking at one of the most important types of scanner software: optical character recognition (OCR).

The Value of Scanning

Before we get into the details, it's helpful to know why scanning and OCR are such important parts of every workflow. The truth is that scanning is a solution that multitasks--streamlining communication, limiting paper usage, improving organization, and limiting human error all at once. This makes scanning a favorite when it comes to boosting efficiency and creating a more secure work environment.

Of course, in order to make any of that happen, your scanner needs OCR software--so let's take a closer look!

A Day Without Document Management

document management

Sometimes the best way to tell the real value of a business solution is to imagine a day without it. Today, we'll do just that by showing you what you could be missing without document management!

What is Document Management?

Document management is just what it sounds like: a personalized system that helps you store, organize, secure, and distribute all the data and files in your business. If it sounds like a big job, that's because it is--but document management makes it simple and straightforward, meaning that you'll be able to boost efficiency, improve security, and minimize human error with just a few stress-free steps.

However, in order to see the real benefits of document management, it's best to see what an average workday might look like without it.

Savvy Print Solutions: Managed Services

printer in use

In today's fast-paced, almost-paperless world, it can seem like printing needs to work pretty hard in order to justify its own existence. However, with the right solutions, you can put printing to work for you and actually boost efficiency, cost-effectiveness, and environmental friendliness--and managed print services does all this and more.

Smart Printing

You don't need any advanced technology or intricate processes for "smart printing." All you need to do is be smart about how you print, what you print, and why--and with help from managed print services, that's easier than ever. This powerful, efficient print solution analyzes your environment and gathers data you can use to improve your habits, including:

Print Management for Auto Dealerships

signing papers

When people think about auto dealerships, they usually think about rows and rows of impressive cars--not stacks and stacks of papers. Believe it or not, print management can help make that dream a reality by streamlining workflows, improving organization, and putting the focus back where it belongs: on cars and drivers!

How it Works

Businesses of all shapes and sizes are still relying on printed documents to communicate, even as paperless workflows become all the rage--and auto dealerships are no exception. The good news is that print management can help bridge the gap between the worlds of physical and digital documents, allowing you to organize your printed files while steadily making the switch to online workflows. It saves money, improves efficiency, and eliminates stacks of paper sitting on desks or crammed inside file cabinets.

Scanning Tips: Lease or Buy?

buy or lease

The most important thing to know about scanning is that it's a crucial part of document security and should be implemented in businesses of all shapes and sizes. The second most important thing to know about scanning is that you have multiple options when it comes to getting started--so let's take a look at whether it's better to buy or lease a scanner!

Scan like a Pro

Choosing the perfect scanner for your business is a big responsibility--but once you've made that call, there's another hurdle you'll have to cross. The truth is that, since businesses have different needs, there's no single answer to the question, "Is it better to lease a scanner, or buy one?" You'll have to decide for yourself--but first, you need to have all the information in front of you.

Here are a few quick comparisons so that you're ready to make the best decision and start scanning line a pro!

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