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Small Business Scanning: How to Choose a Scanner

smb-scanning

Suppose you've decided that scanning is the perfect solution for your small business. In that case, you're well on your way to achieving all kinds of great things--from improved security to better organization. There's just one more step: actually choosing the scanner!

Doing the Math

Every small business is unique, which means every small business's scanning needs will be unique, too. That's why it's so important to choose the right scanner: if you end up with what's right for "the other guy," you won't be getting the most out of your new solution, and you'll end up disappointed.

The secret is to do the math--not literally (although you might need to grab a calculator when it's time to work out your budget), but figuratively. Essentially, you want to add up all of your needs, goals, and challenges and then find an equal scanner.

Document Management: Can Going Green Be Healthy For Companies?

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Many companies hesitate on "green" solutions because they worry they'll be making sacrifices. The good news is that there are plenty of ways to go green while taking good care of your company--and if that's your goal, then document management is just the solution you've been looking for.

Square One

When it comes to going green, you have a lot of options. You could focus on your energy consumption, your use of paper, your carbon footprint, and so much more--but for many companies, it makes the most sense to start at square one: the documents. Unfortunately, documents are a pretty big culprit when it comes to environmental unfriendliness, which means that they should be your first target. However, that doesn't mean you have to make severe cuts or give up on documents entirely.

Printers are Vulnerable--Protect Them with Print Solutions

printer

Did you know that your office printers are vulnerable to all kinds of security trouble, from hacking to data theft? It's scary news--but you and your printers don't have to be victims. Let print solutions save the day!

The Problem

Imagine, for a minute, that you're a "digital bad-guy" on the hunt for an unknowing company to attack.

Most businesses have some security elements, even if it's not top-notch, so your work isn't necessarily cut out for you. However, most of those same businesses don't realize that their printers can act as an open door for criminals like you, providing all the information you need to steal financial records, data, customer information, and more. Once you find an unprotected office printer, you're free to have a field day. The company won't know what hit them until it's too late.

How to Stop Printing Pains Fast With Print Management

print-managment

If you suffer from chronic "printing pains" like inefficiency, high costs, and lack of organization, you're probably desperate for a cure. Worry no more--print management is just what you've been looking for!

Wallowing in Print Waste

Before we jump into all the relief you can expect from print management, let's take a look at all the ways your print environment might be hurting you.

Choosing Scanners for Law Offices

legal-docs

Different types of organizations have different needs, and that's especially true when it comes to scanning. Take, for example, a law office. Law offices need scanners that can keep up with a constant flow of documents--so here are just a few things to keep in mind in pursuit of that perfect machine.

Making the Choice

Scanning is a powerful solution. It's affordable, simple, and stress-free, and it has a long list of benefits like environmental friendliness and improved organization that make it particularly attractive. However, without a machine to do the actual scanning, you're not going to get close to that list of benefits--so first things first: you need to choose a machine.

Document Management for Nonprofits

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Nonprofits have a lot of unique challenges to overcome, but at the end of the day, they know their work is worth it. That's why they need solutions capable of keeping up--and, luckily, document management has all the answers.

Why Document Management?

At first glance, document management might seem like a better fit for organizations with entirely traditional business models, prioritizing things like efficiency and profit. However, the truth is that document management is what you make of it--which means it's a perfect fit for nonprofits, too!

Here are just a few examples of what document management can do for nonprofit organizations:

Print Solution Roundup: What is Follow-Me Printing?

follow-me-print

When it comes to print solutions, you don't want to jump in without looking. You need to know exactly what you're getting into--how this solution works, what it does, and how it fits your existing print environment. We're taking a closer look at one of the most popular print solutions for efficiency, security, and more: follow-me printing.

What, Why, and How

If you're on the lookout for some genuinely great print solutions, there's no better tool than print management. By analyzing your print environment and helping you understand your strengths, weaknesses, habits, and needs, print management allows you to choose and implement the solutions that are most relevant to you--for example, follow-me printing.

The Biggest Benefits of Print Management

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Print management has a long list of benefits you'd have to see to believe. However, some benefits are so significant that it's impossible to overlook them--so let's find out what print management has to offer!

First Things First

The most important thing to know about print management is that its long list of benefits will look a little different for every industry and business. Print management is a highly personalized solution--so although the goal may be to minimize waste or improve security, the steps you take to get there (and the way you see results) might be totally different than what you initially expected. This means you're free to choose solutions, tools, and changes that seem to fit into how you already do things. At the end of the day, a good print management provider understands the need to be flexible so that you can be flexible.

What Comes After Scanning?

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So you've scanned every document in your filing cabinets, on your desk, and scattered throughout your life--congratulations! You're probably wondering what comes next. The good news is that there are a few steps you can take to get the most out of your newly scanned files, and the better news is that those steps are just as simple as scanning itself.

Making Progress

Scanning is all about making progress. It may not seem like it at first since you're just moving paper files into the digital world--but that's a step forward, not a step backward. After all, scanned files are a lot easier to save, share, update, and secure, and you don't have to worry about losing them in a flood or watching them walk away in the wrong hands.

Do You Need Electronic Document Management?

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These days, it seems like everything is electronic--even document management. But do you need to go digital with your document management system, or is organizing your file cabinets enough? Let's find out!

Going Digital

It's not easy to "break up with" paper. After all, paper has probably been a big part of your business for as long as you can remember--and by now, it's such a natural part of your day-to-day tasks that it might be strange to imagine a completely paperless workflow.

However, the truth is that going digital isn't just "the next big thing." It's an answer to all the paper problems you've likely learned to overlook--like high costs, inefficiency, physical vulnerability, and more. Scanning your files to bring them into the digital world is easy and affordable, and it makes the path to paperless workflows just a little bit easier.

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