Blog

How to Save on Storage in 2019

filing cabinet

Storage space is at a premium for most offices, with rents skyrocking in a crazy housing market. Commercial space is still a viable option, but it's hard to get all the space you need, especially if you are a growing company.

Instead of stressing about extra storage, storage units, or space that will only be used for passive needs, first of all, take a look back at your company and operational style. It's possible that you may not need all that space with a few key updates to a more current, digital operating system.

What does this mean? Investing in digital storage and organization solutions, like cloud storage and document management to provide all your business files at your fingertips without wasting any space on file cabinets.

Time to Get Organized

If you want to cut back on wasted space, it's time to get organized. Digital solutions offer everything you need - so how to get started?

Document Management Protects Business Assets

hand selecting digital icon of document

Your document management system has a larger role in protecting business assets. Think about all the data encompassed in your system - you're not just keeping things digital, protected, and accessible, you're really ensuring that information is safe behind multiple layers of digital protection, instead of just floating out in the world as a hard copy.

What is document management?

If you're new to the concept of document management, let's back up. Document management is the process of going entirely digital - so uploading (scanning) your files, documents, contracts, and more and saving/storing them all in an easy to use and follow system. Then, the ongoing aspect of the process is to continue to maintain all files digitally. Also, your work operations will shift to digital as well, so you'll take signatures, process requests, and more without any hard copy papers.

5 Print Solutions You Should be Taking Advantage Of

printer in use

As your business looks ahead to a new year, it's time to think about print. It makes sense that it might not be top of mind for everyone, but it's worth considering your print environment, and how you can make improvements.

Why? Because there are opportunities to save big on print costs and improve productivity.

Staying on Top of Print Innovations

It's easy to stay on top of print innovations when you have a great vendor partner looking out for you - like the Polack Corporation.

Check out these print advancements to consider:

1. Print Management

Print management is the service that oversees maintenance, supply ordering, and provides a print audit and assessment. This makes managing your print budget easier than ever.

4 Reasons to Invest in Print Management for the New Year

Office that needs a print management system

Finding your partner in print management is a bigger benefit to your business than you might realize. The main reason most businesses consider managed print is to reduce both measurable costs and also employee burdens while increasing productivity.

Resolve to Improve Cost Efficiency

Cost efficiency is a huge benefit of investing in print management. When you have a strategy for your print environment, you manage supply ordering, monitor usage, and evaluate costs and output. Most organizations save up to 30% on print expenses by switching to managed print, which totals an average of 1-3% annual revenue - a major shift in your budget.

How does print management help? Get the details:

3 Things to Know Before Going Digital

go digital

Five years ago, a digital office was something of a wonder. Going entirely paperless seemed like a chore, and maybe not the best business investment for the future.

Fast forward to today, and that perception is entirely different. Today's offices that aren't investing in digital are falling behind while other companies have quick access to files, fast responses to customers, and real-time collaboration skills.

Do you feel like you missed the boat? Not yet! You can still invest in document management to adapt your office to go paperless, and it's easier than ever before.

The Paperless Office: How Going Digital Builds Your Business

paperless

Remember when paperwork and hard copy documents were the only way to run a business? When you left work, you left files in the office and it was put away until the next day? If you lost something, it was lost forever?

For better or worse, there's no going back to those days. Today's office doesn't operate with only hard copy papers anymore, and the most advanced offices are entirely digital. The paperless office of today is more convenient, more secure, and better functioning than the paper-heavy offices of the past.

Digital Advantage

The digital advantage spans many aspects of a business. Going digital is a big step toward working with clients more closely, and improving collaboration across teams. Also, communication is easier because every contract, file, or data point you might need is at your fingertips and you can access it at any time.

3 Print Solutions that Bump Your Business to the Top

printing

Getting more competitive in your business isn’t a bad thing – it’s how you consistently evaluate your operations, productivity, innovation, and look for new answers that you haven’t thought about before.

For example, you might overlook the power of office devices in helping boost business. But why would you? Office equipment is often the secret to employee productivity, good habits, morale, and efficiency.

That might seem like a big definition, but it’s true. If you have top-notch office equipment that works, your employees can do their jobs faster, freer, and focused.

Get Ahead of the Competition

Time to establish the print solutions in your office that will make your business run more smoothly, increase employee productivity, and share your brand and story with the world. Ready to go? Here are three helpful print solutions to get you started.

Device Security Starts with Print Management

security icon, lock

Security is a major part of running a business. From network security to device passwords to building codes, you don’t let any aspect of your business down when it comes to protection and prevention of hacks, leaks, theft, or attacks.

When you’re building a secure business, it’s important that you focus on every possible issue. While many managers think about network security, they might forget print security. When thinking of physical office security, it’s possible to overlook some aspects of who is entering the building.

This is where outsourcing office solutions comes in handy. For example, print management is a service that outsources oversight of printing and the print environment, including maintenance and repairs, setting up a secure print environment, ordering supplies, and setting a print budget using print audit data.

4 Scanning Solutions for Healthcare Providers

doctor going over paperwork and tablet

Healthcare providers are always looking for ways to streamline operations – and we get it. Between running a practice, completing documentation, and managing patients, employees, regulations, and paperwork, it’s pretty overwhelming.

Adopting a digital office can be a great solution to a complicated operations situation, and using scanning as the primary step to going paperless is a key step that has more benefits than you might realize.

Healthcare and the Digital Office

First of all, healthcare is notoriously paperwork heavy as an industry. Including regulations, HIPAA, privacy, and provider documentation, the paperwork gets even more intensive.

Make Your Accounting Firm Competitive Again

document management

Any CPA or accounting firm manager knows that the trade – and trade operations – have changed drastically in the last 20 years, and even in the last 5-10. Staying ahead of the pack is different than it used to be, and it requires great communication, convenience, and understanding of clients.

There are ways to make these requirements second nature to your accounting firm without a total overhaul. Read on to see how a paperless office is all you need to meet and exceed the competition.

How to Get Ahead

Getting ahead of other firms is the key to standing out. With a paperless office, your communication will meet clients (end employees) where they are already – online. Don’t mess around with unnecessary paperwork when things can be stored, signed, reviewed, edited, and managed digitally.

Pages

Subscribe to Blog