Blog

Make Your Accounting Firm Competitive Again

document management

Any CPA or accounting firm manager knows that the trade – and trade operations – have changed drastically in the last 20 years, and even in the last 5-10. Staying ahead of the pack is different than it used to be, and it requires great communication, convenience, and understanding of clients.

There are ways to make these requirements second nature to your accounting firm without a total overhaul. Read on to see how a paperless office is all you need to meet and exceed the competition.

How to Get Ahead

Getting ahead of other firms is the key to standing out. With a paperless office, your communication will meet clients (end employees) where they are already – online. Don’t mess around with unnecessary paperwork when things can be stored, signed, reviewed, edited, and managed digitally.

Print Solutions for Your Law Firm

group of people working in office

Your law firm is running as smoothly as it can, right? You stay updated and work hard to be on top of new workflow trends.

This is a great place to be. However, sometimes law firms can benefit by thinking outside the box on print solutions or other office devices that can help streamline your systems without a huge revamp.

Find What’s Right - Talk to the Pros

First of all, you can always bring questions, ideas, and office priorities to the professionals at the Polack Corporation. This is a good way to learn about options and find out what other businesses and firms do for a more efficient print environment that you may be able to learn from.

Print Solutions Opportunities

Here are a few of the top options that law firms invest in after talking about a better print environment with the pros. Read on, and ask about these devices!

Intro to Print Management

print management

Let's talk about print management, one of the most effective ways to boost workplace productivity by outsourcing.

What exactly is print management?

At the Polack Corporation, we hear this all the time. It’s a new-ish service that takes your print environment from stressful mess to streamlined functionality. Seriously.

How does it work?

Like outsourcing any non-revenue producing function, you let your vendor partner know what is and isn’t working in your print environment, and we go to work.

Going to work looks like this:

How Scanning Helps Your Business Go Digital

digital documents being selected

You know it's time to go digital, and wherever your company is at in the process - thinking about it, implementing solutions, or learning how to use the digital environment - it's good to keep learning so you can stay on the cutting edge as you integrate your paperless office environment.

Steps to a Digital Office

First of all, it’s hard to go digital without scanning and top notch scanning equipment. We learned this first with photos - everyone was scanning photos to make them digital.

Now, scanning is a critical component of the paperless office. Not everything can or will be paperless, but you have to get it into your system somehow - cue scanning. Enlist the materials into your document management system and include them in your organizational strategy. Everyone will be better for it, and you’ll stick to your digital workplace without creating interruptions.

Document Management Strategy Secrets

document management

Document management is today’s best business update. Why? Because you can revamp your storage, organization, and office workflow while improving business and productivity.

There must be a secret to this, many clients say. There is some strategy involved, but mostly getting the service and setting it up right is the first step to taking your office to a new level of efficiency.

Getting Started with Document Management

Document management is an online system of office management. It’s basically taking everything you currently do with paper and making it digital.

This digital office space has some huge benefits.

First of all, storage. Lose the huge file cabinets and keep everything online. You’ll save a ton of space.

3 Surprising Print Solutions from Managed Print Services

printer in use

When you evaluate budget and productivity, it's possible that you see a negative trend - employees can spend too much time and money on things that support your business but don't build your business, like printing.

Print management is the ideal service to address this issue. If you're new to the idea but looking for better print solutions, read on.

The Changing Office Print Environment

Office operations are different than they used to be. You can evaluate, analyze, and understand costs and output so that you ensure your money is going to the best ROI. Printing has changed substantially, offering services that oversee print operations for you, called print management. Print management provides answers to common office issues, listed below.

Print Management - Top 5 Reasons Managers Love It

copier in use

Print management is probably the business solution you need but couldn't quite put your finger on it. Why? Because often, we overlook printing, try to ignore how inefficient it is, and brush over how time-consuming it can be.

When you look at it though, print can consume a ton of time and money. Does your business have extra time and money? Not if you want to run a streamlined operation. Time to consider print management.

Print Management Services - Explained

Print management means taking the tedious tasks of print oversight - maintenance troubleshooting, supply ordering, calling service or repair, setting policy and more, and it gives these tasks to a professional team that can oversee your print environment, optimize capability, and gets your team moving faster with a more operational print capability.

Today's Scanning - 5 Reasons You Still Need It

scanning documents

Scanning is not an act of days gone by. Scanning is essential to today's digital office and efficient workplace operations by keeping documents online, and transitioning them from hard copy to digital as necessary.

Digital Operations

The only way to operate in today's workplace is to run a paperless office. Scanning your older documents and keeping incoming files electronic is critical to maintaining your smooth operations.

1. Scan historical data

Make your historical data something that you can use - scan data in, make it searchable with document management solutions, and you can refer to previous projects to help make your next efforts better.

Do You Need Document Management?

document management

Has your business updated technology in all aspects? It's easy to update devices or software and forget about how necessary a new operational style might be.

At The Polack Corporation, we get it - that's a big ask. But the only way to go forward in business is to keep updating, and sometimes an overhaul is necessary. Is it time to go digital in your office? Probably. If you're still running hard copy files, substantial storage cabinets, and endless searches for old documents, it's time for a change.

Document Management - The Basics

Document management is the process of updating your systems to operate digitally. And yes, that means everything. You'll scan to email instead of fax, search your online files instead of your file cabinets, and sign contracts electronically instead of hard copy.

4 Critical Secure Print Solutions

touch screen on printer in use

If you're committed to security, don't overlook your print environment.

Threats can come in a variety of forms, and your printer is just as able to be hacked as your computer.

There are print solutions and document solutions that can help - from managed print to document management and more.

If you are looking to keep your business afloat without a major breach, read on.

Cut Your Risk!

To eliminate your risk of a printer issue, research a few ways that some businesses let security lapse.

1. Printer Security

Most multifunction printers have password protection, which will prevent documents from being left or inappropriately printed.

Pages

Subscribe to Blog