Can Scanning and Hard-Copy Storage Coexist?


In a world that seems devoted to constant changes and upgrades, it can be challenging to decide which business processes stay and which need to go. Take, for example, document storage. If you're not ready to let go of your hard-copy hoard, but you'd like to try scanning and digital storage, read on--there's a way you can get the best of both worlds.

Your Company's Legacy

Some companies feel that, when they switch to newer or completely different processes, they are abandoning their legacy--but they still go through with it, because they're always being told that new is better. Sometimes, of course, that's true--for example, a new printer might save money by being faster and more efficient than its older counterparts--but it doesn't have to be the case for document storage.

Scanning and digital storage, as it turns out, can coexist with hard-copy storage. Each has its benefits--and when you know how to combine them, you can get the best of both worlds.

Here's a quick look at each method and how they can work together!

Digital storage

Scanning helps you turn huge, unmanageable stacks of paper into simple, stress-free digital documents that can be saved, shared, organized, or even destroyed in less than a minute. Many companies worry that the learning-curve will be frustrating, or that there will be expensive software to buy--but in reality, scanning is fast, affordable, and stress-free. If you keep your hard-copy storage, you can move to digital storage in small steps, allowing you to do everything at your own pace.

Hard-copy storage

If you're not quite ready to get rid of your hard copies, don't worry. There are plenty of solutions to boost efficiency and security--for example, by using offsite record storage services. These secure, reliable rooms allow you to access your files and enjoy the benefits of hard-copy storage without having to worry about space or security.

Are you trying to decide between digital and hard-copy storage? Scanning solutions can help! Contact us today to get started.