Different types of organizations have different needs, and that's especially true when it comes to scanning. Take, for example, a law office. Law offices need scanners that can keep up with a constant flow of documents--so here are just a few things to keep in mind in pursuit of that perfect machine.
Making the Choice
Scanning is a powerful solution. It's affordable, simple, and stress-free, and it has a long list of benefits like environmental friendliness and improved organization that make it particularly attractive. However, without a machine to do the actual scanning, you're not going to get close to that list of benefits--so first things first: you need to choose a machine.
For law offices, this can be easier said than done. There are all kinds of things to consider, from existing software to the type and volume of expected jobs--but luckily, if you take it one step at a time, you can ask all the questions necessary to make sure you end up with the right scanner for your needs.
First, you need to ask yourself what type of scanner seems like a good fit. There are three basic options: desktop (for personal use), department (for frequent, team-wide use), and production (for high-volume, high-speed jobs from every corner of the company).
Next, it's time to consider software. Remember, you probably want your scanner to work with the software you already have in your law office (unless you're looking to do a complete overhaul), so do a little research beforehand.
#3: Features and Functions
Finally, the fun part: choosing what the scanner can do. Most law offices will benefit most from a higher-end scanner with OCR (optical character recognition) technology, which doesn't scan your documents as images, but turns them into functional, searchable, edit-friendly files. It's also essential to make sure the scanner can handle all the types of content you handle in your law office, from sensitive invoices to oversized records.
Ready to start scanning? Need to find the right scanner for your organization? Contact us today to get started!