As far as print solutions go, security is a pretty big deal--but that doesn't mean it should be a big pain. If you're worried about print security, here are a few simple tips to help get you started.
Ask These Print Security Questions
To get started with print security, you don't actually jump right into print solutions; instead, you ask a few quick questions to make sense of your print environment and help you see exactly what you're dealing with.
Here's what you need to ask:
"What does our fleet look like?"
When thinking about your fleet, remember to look at things like:
- number of printers,
- age of each device,
- make and model,
- how often you use each printer,
- and how many devices it's connected to.
"What does our network look like?"
Network connections are a big part of print security. You need to know which printers are connected to your network, what other devices are on that network, and how users interact with the network itself.
"Do we use mobile devices?"
Mobile devices aren't always directly related to print security, but if they connect to your network, they're part of the bigger picture.
Print Solutions for Today's World
Now that you know what you're working with, you'll need some print solutions to help you turn security into a reality. Here are a few ideas to get you started!
- #1: Don't get confused by compliance.
Your printers may be compliant, but that doesn't mean they're secure. Go above and beyond what's required to make sure your data and devices are actually safe, and utilize print solutions that promise both security and compliance.
- #2: Prioritize network security.
Your network is one thing every device in your company probably has in common--so don't let hackers take advantage of it. Make sure connections are secure, unknown connections are blocked, and everything is protected with passphrases instead of passwords.
- #3: If you use mobile devices, use them wisely.
When mobile devices connect to your network or printers, they can pose security risks. There are plenty of print solutions available to make mobile printing both efficient and secure--but a little work on your end (like making sure employees only use certain data-sharing apps) is also necessary.
In conclusion, your starting point for print security should always be reflection and understanding. Once you have the correct information, it's much easier to choose print solutions that will help keep your data, networks, and devices as safe as possible.
Worried about print security? Looking for all the greatest print solutions? Contact us today!