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Document Management for Nonprofits

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Nonprofits have a lot of unique challenges to overcome, but at the end of the day, they know their work is worth it. That's why they need solutions capable of keeping up--and, luckily, document management has all the answers.

Why Document Management?

At first glance, document management might seem like a better fit for organizations with entirely traditional business models, prioritizing things like efficiency and profit. However, the truth is that document management is what you make of it--which means it's a perfect fit for nonprofits, too!

Here are just a few examples of what document management can do for nonprofit organizations:

Print Solution Roundup: What is Follow-Me Printing?

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When it comes to print solutions, you don't want to jump in without looking. You need to know exactly what you're getting into--how this solution works, what it does, and how it fits your existing print environment. We're taking a closer look at one of the most popular print solutions for efficiency, security, and more: follow-me printing.

What, Why, and How

If you're on the lookout for some genuinely great print solutions, there's no better tool than print management. By analyzing your print environment and helping you understand your strengths, weaknesses, habits, and needs, print management allows you to choose and implement the solutions that are most relevant to you--for example, follow-me printing.

The Biggest Benefits of Print Management

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Print management has a long list of benefits you'd have to see to believe. However, some benefits are so significant that it's impossible to overlook them--so let's find out what print management has to offer!

First Things First

The most important thing to know about print management is that its long list of benefits will look a little different for every industry and business. Print management is a highly personalized solution--so although the goal may be to minimize waste or improve security, the steps you take to get there (and the way you see results) might be totally different than what you initially expected. This means you're free to choose solutions, tools, and changes that seem to fit into how you already do things. At the end of the day, a good print management provider understands the need to be flexible so that you can be flexible.

What Comes After Scanning?

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So you've scanned every document in your filing cabinets, on your desk, and scattered throughout your life--congratulations! You're probably wondering what comes next. The good news is that there are a few steps you can take to get the most out of your newly scanned files, and the better news is that those steps are just as simple as scanning itself.

Making Progress

Scanning is all about making progress. It may not seem like it at first since you're just moving paper files into the digital world--but that's a step forward, not a step backward. After all, scanned files are a lot easier to save, share, update, and secure, and you don't have to worry about losing them in a flood or watching them walk away in the wrong hands.

Do You Need Electronic Document Management?

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These days, it seems like everything is electronic--even document management. But do you need to go digital with your document management system, or is organizing your file cabinets enough? Let's find out!

Going Digital

It's not easy to "break up with" paper. After all, paper has probably been a big part of your business for as long as you can remember--and by now, it's such a natural part of your day-to-day tasks that it might be strange to imagine a completely paperless workflow.

However, the truth is that going digital isn't just "the next big thing." It's an answer to all the paper problems you've likely learned to overlook--like high costs, inefficiency, physical vulnerability, and more. Scanning your files to bring them into the digital world is easy and affordable, and it makes the path to paperless workflows just a little bit easier.

Print Solutions: Quick Tips for a Greener Office

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"Print solutions" and "greener office" are two phrases that don't seem to belong in the same sentence. After all, how can printing, which by definition, uses not-so-green resources like paper and ink, ever be environmentally friendly? Believe it or not, it's possible--and with these print solutions, it can even be easy.

Going Green, Saving Green

Many companies hesitate to go forward with green solutions because they don't think environmental friendliness can ever truly be cost-effective. In some cases, that may be true--but the trick is to find savvy, creative ways to go green and save green without sacrificing your efficiency.

Print Management Tips: Simple Ways to Reduce Paper Use

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Do you feel buried in paper? Do you wince a little every time you hit "print?" Do you worry about the environmental and financial impact of using so much paper in your office? Worry no more--these simple print management tips are here to save the day.

Cutting Out Paper

Paper has long been an invaluable resource in the business world. Now, though, it seems like paper's popularity has run its course. Companies of all shapes and sizes are starting to realize that paper is expensive, difficult to store and protect, vulnerable to loss, natural disasters, and, of course, a real strain on the environment.

It's time to cut out paper--and that's where print management comes in.

Scanning Secrets: All About Indexing

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Did you know that there are multiple types of scanning? There are all kinds of variables, but the one that makes the most significant difference is indexing. Read on to find out all about indexing and how it can take your scanning to the next level!

What is Indexing?

To understand what indexing is, let's see what scanning looks like without it. We'll call this "simple scanning," because it's just that--simple, fast, and pain-free. With this type of scanning, all you have to do is essentially capture an image of your documents, photographs, or files and digitally store them.

Remember, though, that indexing isn't on the table--so all you have is images. You can't search them by keyword or content, which means you still have to go through them manually to find what you need.

Document Management for Architects

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Architecture is a busy, fast-paced industry, which means architects need business solutions that can keep up. Does document management fit the bill? Let's find out!

Why Document Management?

When most people think about architecture, their minds jump to real-world structures--buildings, bridges, and other fascinating creations. They don't often think about all the paper that goes into making those creations a reality. Documents, blueprints, notes, and more all need to be categorized and organized before a job can even be started, let alone completed--and that's where document management comes in.

In the architecture industry, document management can:

  • keep everyone on the same page, literally and figuratively, to help strengthen collaboration and streamline communication;

Print Solutions for Insurance Companies: Print Management

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Insurance companies are all about protecting people, but who's protecting your print environment? Here's everything you need to know about print management, and why it might just be the best print solution for insurance companies of all shapes and sizes.

What is Print Management?

You've probably heard a thing or two about print management, but it never hurts to go back to basics. After all, print management is a simple but powerful solution designed to outsource your printing responsibilities, concerns, and problems. Choose a provider, perform a print audit, and just like that, you're on your way toward personalized solutions and powerful tools that will help your insurance company take control of those pesky printers.

Print Solutions for You

Are you wondering why print management is perfect for you? Let's take a closer look at how it all works!

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