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Track Costs with Print Management!

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Tracking costs is no easy task, especially when it comes to the hustle-and-bustle world of printing. How can you keep track of different machines, different types of paper, multiple print jobs, and different users? The answer is simple: print management.

Budget Benefits

As far as business solutions go, print management has a lot going for it. Besides being affordable, scalable, and user-friendly, it's also packed full of benefits designed to fit your unique company and industry.

So print management is great, sure--but how can it help you track and control costs in your print environment? Let's find out!

Scanning: Outsourced or In-House?

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So you've decided to make scanning a part of your day-to-day business life. Congratulations! Now all you need to do is answer one big question: outsourced or in-house? Today we're here to help you know the difference (and choose what's best for you).

Comparing Your Options

One thing to remember about scanning is that it's supposed to make things simple, stress-free, and efficient. If you feel like a choice is "too much trouble," that's an excellent sign that it's not the right choice for you. Luckily, it's easy to take a step back, go to the drawing board, and spend a little time focusing on why you chose to implement scanning solutions in the first place.

One choice that might create a little stress is whether to outsource your scanning or do it all in-house. Here's a little information about both options to help you decide!

Before You Implement Document Management Solutions

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The great thing about document management is that it's intuitive--meaning you don't have to do a lot of prep work to see success. Instead, it fits in with your existing workflow and makes gradual but powerful changes, all with such smoothness that you'll never miss the way you used to do things. However, before you get started, there are some things you can do to take your document management benefits even further.

Getting Prepared

The most important thing to remember about document management is that it's supposed to be simple, stress-free, and efficient. It should eliminate worry, not cause more. That's why it can sometimes be helpful to do a little "prep work" and get your company ready for all the effective, user-friendly tools, changes, and solutions.

Here are a few ways to get ready for document management!

How Print Management Keeps Your Data Safe

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In today's bustling, uncertain world, any business solution that promises to keep you and your data safe is immediately worth taking another look at. Luckily, print management does that and so much more. Here's everything you need to know about this powerful print solution!

Prioritizing Security

As a solution all about printing, you might not expect print management to put much emphasis on security. That, however, isn't the case. Print management is all about security; it just so happens to approach the concept by focusing on a center-point you might not have considered to be a hub of data defense. Believe it or not, security that starts with the printer is almost always more effective--simply because many hackers target printers first, knowing that businesses often neglect to protect this piece of critical technology.

What You Should (and Shouldn't) Scan

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It's easy enough to guess that scanning invoices, customer records, and other day-to-day documents is a great solution for your office's organizational woes--but what about the more complicated stuff? How about intellectual property, checks, and ID? Let's take a closer look at what you should and shouldn't scan!

Don't Be Scared of Scanning

Let's get one thing out of the way: there are some legal limitations to scanning in your workplace. However, these limitations only impact you under certain circumstances (which we're about to cover), so you don't need to be too worried. By all means, keep scanning your physical files to create efficient, effective digital documents--remember to do a little homework along the way!

Now that we've covered the basics let's look at a few situations where scanning gets a little messy.

A Smart Way to Go Green

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Are you looking for a way to go green and save green at the same time? Thinking that sustainability solutions will create a lot of work and leave you with nothing to show for it? Worry no more--document management is here to save the day (and Mother Earth along the way)!

Why Document Management?

There are a lot of "green" solutions out there in the business world, so you have all kinds of options when it comes to reducing your impact on the environment. But how many of those solutions offer environmental friendliness and boosts in security, efficiency, and cost-effectiveness all at the same time?

Secure Printing Solutions for Law Firms

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We all know the importance of good, reliable security in the business world, especially for law firms. However, have you ever stopped to consider whether your printers might be a necessary step in achieving those solid defenses? Here's a look at a few print solutions that can help you take that step confidently and efficiently!

What is Secure Printing?

When it comes to print solutions, secure printing might be the most important. That's not to say that other solutions are obsolete or irrelevant, of course; it's simply important to create a firm, secure foundation before you can build up your print environment.

A Day Without Print Management

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Sometimes, you can't fully appreciate a solution until you've seen what life would be like without it. That's why we're here to show you what you can expect on an average day without print management!

Three Companies

Let's say we have three different companies--Company A, Company B, and Company C. For some reason; they've all decided that print management isn't right for them. Maybe they think it's too expensive (which isn't true, since print management allows you to choose only the tools you need). Or they don't think it will work for their specific challenges (which also isn't true--print management can be personalized to fit businesses of all shapes and sizes). Regardless, they're living with the consequences of weaker workflows, flawed communication, and disorganized fleets.

How To Disinfect Your Office Equipment and Protect Your Employees

Office equipment is one of the most commonly used tools in a bustling office environment. Yet, while most offices have the carpets vacuumed and the toilets scrubbed each day, copiers and printers are usually an afterthought for disinfection. That’s because office equipment typically only gets cleaned when it’s serviced by a technician, or a dust bunny shows up in a paper tray.

Add that to the facts that on average we touch our faces 15.7 times per hour and that the Coronavirus is pretty resilient on hard surfaces (up to nine hours, maybe even days) and you might be thinking that you need to deep clean your office ASAP before anyone returns to your office. 

Better to be safe than sorry, copiers, printers, keypads, keyboards and mouses alike (hard surfaces that are frequently touched) should all be disinfected for the best chance at flattening the COVID-19 infection rate curve.

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