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Why Choose a Multifunction Copier?

multifunction-copier

Scanning is the kind of simple, stress-free solution that offers a massive list of benefits. But before you enjoy any of those, you need to get your hands on a device that can do the work. Luckily, that's where a multifunction copier comes in.

Fantastic Functions

Here's the truth: although a standalone scanner would help you turn your physical files into easily-organized, easily-secured digital documents, that's just about all it can do. A multifunction copier, on the other hand, can help you take advantage of all those scanning benefits and more, combining fax, copy, print, and scan capabilities in one powerful device. The best part is that each of those functions complements the others, which means that you can complete a whole job without having to leave the machine.

Here are a few more things you can expect from a multifunction copier:

What Does Document Management Actually Do?

document management

By now, you've probably heard plenty of great things about document management. That it improves communication, minimizes waste, improves efficiency, and protects your data both online and offline. However, do you know how it does all of this and more? Let's find out!

The Secret to Document Management

If there's one "secret" that makes document management so efficient, effective, and powerful, it's you. That's right--document management relies on personalized approaches to help address workflow weaknesses and boost security throughout your company. Which means that you're in charge of deciding what feels right and what doesn't. Other solutions might get the job done, but document management completely revolutionizes your relationship with data, putting you back in the driver's seat (without any of the stress).

4 Security-Boosting Print Solutions

upgrade

Are you looking for painless, stress-free ways to boost print security? Do you need solutions that act fast to keep your data and machines safer than ever? Look no further--today we're here with some simple tips to help you protect what matters.

Savvy Print Solutions

The great thing about print solutions is that there are so many of them. If one doesn't fit your workflow or isn't compatible with existing processes, you can move on to the next without running out of things to try. Similarly, these processes can also "stack"--which means that, when you choose multiple complementary print solutions, you maximize your benefits.

Today we've gathered some simple print solutions that will help you address a variety of security concerns. Pick and choose or mix and match--it's up to you!

Tips for Better Scanning: Machine Maintenance

printer maintenance

Unless you have a standalone scanner, chances are you are relying on a multifunction machine to help you turn physical documents into digital files--and that's great! Multifunction devices are an excellent choice for all your scanning needs. However, to keep doing their job, these devices do need a little bit of simple maintenance--so here's what you can to do.

Healthy Machines = Simple Scanning

It's important to remember that, even though it can sometimes feel like it, your machines aren't purposely working against you. When problems do occur, it's usually due to a small problem that can be solved in a few easy steps. It's important to remember that healthy, happy devices make it much easier to scan perfectly and painlessly. The best news is that machine maintenance doesn't have to be a struggle.

Here are a few tips to keep your multifunction devices fit for excellent scanning!

Real-World Benefits of Electronic Document Management

Benefits of document management

Just because something happens on a screen doesn't mean it can't have real-world benefits. Take, for example, electronic document management--which, by utilizing online tools and scanning solutions, can help you overcome the limitations of paper and boost efficiency, security, and cost savings. Sound too good to be true? Let's take a look at the real-world benefits of electronic document management!

Paper vs. Digital

Many companies hesitate to make the switch to electronic document management because they've been using paper for so long that they don't feel entirely confident doing anything else. That's okay! It's important to remember that paper isn't the enemy; all you have to do is change your relationship with paper so that you're only using it when absolutely necessary. For everything else, there's electronic document management.

Putting Print Solutions to Work

print solutions

The great thing about print solutions like managed print is that they don't require constant babysitting--as in, you can set them in motion and then relax a little bit. However, if you don't know precisely how to implement them, so they work for you, it's possible that you could be missing out on all kinds of benefits. Let's take a closer look!

Focusing on Managed Print

Let's say that you're looking for a simple, effective way to control printing costs, limit security issues, and streamline your workflows. You would probably turn to managed print--and that's a great choice. Managed print helps you do all those things and more, finding solutions that fit perfectly into your environment.

Who Can Benefit From Print Management?

office printer

When it comes to print management, many companies have one big question: who can benefit from this solution? The truth is that every business benefits from print management. To prove it, here's a look at some vastly different industries making great use of the solution.

One Size Doesn't Fit All

Print management is just one solution, but that doesn't mean it's "one size fits all." Instead, print management scales to fit each industry and company in unique and personalized ways--which means that it never looks the same twice. In some businesses, print management might look like a few well-organized file cabinets and one reliable printer. For others, it might seem like a whole fleet of multifunction machines with a completely digital storage process and numerous mobile devices. It all depends on you and your needs!

Re-focus Business Resolutions with Scanning Solutions

documents

We're at that point when New Year's resolutions tend to lose their sheen and fade into the background--forgotten or overlooked or just plain abandoned. However, if you're looking for a way to re-focus your company's resolutions and keep making progress, then scanning is just the solution you need.

Why Scanning?

In a world full of business solutions, why should you choose to start scanning? Well, the truth is that, although scanning is a simple solution, it's also pretty powerful--it can help make great changes in every corner of your company, improving a little bit of everything. It can also help you keep your New Year's resolutions--whatever those might be.

Here are just a few things scanning can do for you!

What is Document Management Really?

document management

By now, you probably know the basics about document management--what it's for, how it works, and why it's probably a great choice for your business. However, do you know what this solution really is at its core? Do you know what makes it perfect for companies of all kinds? Today we'll answer these questions and more--and in the end, you might just see document management in a whole new light.

Part of Your Business

Document management isn't some external solution that controls what you do without taking details and specifics into account. Instead, it's a flexible and ever-changing part of your business--something that grows and changes with you. Think of it like learning a new language: you're saying the same things, but in new (and perhaps more interesting) ways.

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