Document Management Strategy Secrets

document management

Document management is today’s best business update. Why? Because you can revamp your storage, organization, and office workflow while improving business and productivity.

There must be a secret to this, many clients say. There is some strategy involved, but mostly getting the service and setting it up right is the first step to taking your office to a new level of efficiency.

Getting Started with Document Management

Document management is an online system of office management. It’s basically taking everything you currently do with paper and making it digital.

This digital office space has some huge benefits.

First of all, storage. Lose the huge file cabinets and keep everything online. You’ll save a ton of space.

3 Surprising Print Solutions from Managed Print Services

printer in use

When you evaluate budget and productivity, it's possible that you see a negative trend - employees can spend too much time and money on things that support your business but don't build your business, like printing.

Print management is the ideal service to address this issue. If you're new to the idea but looking for better print solutions, read on.

The Changing Office Print Environment

Office operations are different than they used to be. You can evaluate, analyze, and understand costs and output so that you ensure your money is going to the best ROI. Printing has changed substantially, offering services that oversee print operations for you, called print management. Print management provides answers to common office issues, listed below.

Print Management - Top 5 Reasons Managers Love It

copier in use

Print management is probably the business solution you need but couldn't quite put your finger on it. Why? Because often, we overlook printing, try to ignore how inefficient it is, and brush over how time-consuming it can be.

When you look at it though, print can consume a ton of time and money. Does your business have extra time and money? Not if you want to run a streamlined operation. Time to consider print management.

Print Management Services - Explained

Print management means taking the tedious tasks of print oversight - maintenance troubleshooting, supply ordering, calling service or repair, setting policy and more, and it gives these tasks to a professional team that can oversee your print environment, optimize capability, and gets your team moving faster with a more operational print capability.

Today's Scanning - 5 Reasons You Still Need It

scanning documents

Scanning is not an act of days gone by. Scanning is essential to today's digital office and efficient workplace operations by keeping documents online, and transitioning them from hard copy to digital as necessary.

Digital Operations

The only way to operate in today's workplace is to run a paperless office. Scanning your older documents and keeping incoming files electronic is critical to maintaining your smooth operations.

1. Scan historical data

Make your historical data something that you can use - scan data in, make it searchable with document management solutions, and you can refer to previous projects to help make your next efforts better.

Do You Need Document Management?

document management

Has your business updated technology in all aspects? It's easy to update devices or software and forget about how necessary a new operational style might be.

At The Polack Corporation, we get it - that's a big ask. But the only way to go forward in business is to keep updating, and sometimes an overhaul is necessary. Is it time to go digital in your office? Probably. If you're still running hard copy files, substantial storage cabinets, and endless searches for old documents, it's time for a change.

Document Management - The Basics

Document management is the process of updating your systems to operate digitally. And yes, that means everything. You'll scan to email instead of fax, search your online files instead of your file cabinets, and sign contracts electronically instead of hard copy.

4 Critical Secure Print Solutions

touch screen on printer in use

If you're committed to security, don't overlook your print environment.

Threats can come in a variety of forms, and your printer is just as able to be hacked as your computer.

There are print solutions and document solutions that can help - from managed print to document management and more.

If you are looking to keep your business afloat without a major breach, read on.

Cut Your Risk!

To eliminate your risk of a printer issue, research a few ways that some businesses let security lapse.

1. Printer Security

Most multifunction printers have password protection, which will prevent documents from being left or inappropriately printed.

How Print Management Makes Education Easier

students in classroom

Printing is an essential function of all education systems and academic facilities. While we can sometimes go paperless, in schools, paper is often necessary to get messages out and share assignments.

That means that print management can help your school save time and money on print costs. It's more costly than you think - print management can help you see the hidden costs, so you know how much money is going toward your print environment every day.

Print Management in Schools

Print management is an answer to tedious tasks and wasted time spent on broken printers or ordering supplies. Is it right for your operations? Read on!

Cut excessive spending

You can reduce money wasted on over ordering supplies, ordering the wrong quantities, wasted time waiting for printer repair, and printing too many pages or inappropriate printing.

How to Save Time and Create Space in Your Office

scanning documents

Multifunction copiers can cover all your office operations faster than ever. You know that you can print, copy, scan, and fax documents.

One of the most underused features on your multifunction machine is probably your scanner.

Scanning can quickly make documents digital, so you can review them from your secure mobile device or email for opinions.

Also, scanning to email is faster, clearer, and more efficient than faxing.

Scanning and Document Management

Document scanning has been around for a while, but it used to be an involved process that we first used to make photos digital (remember?). Now, internal scanning software is used for every type of paper and material, and it can remove speckles, rotate, sharpen, and follow recognition and indexing prompts in larger scanning operations.

Scanning can focus on images, text, design, or other focuses.

6 Ways Document Management Protects Your Business Data

document management

The business world is a risky place these days. There are more potential threats and data loss problems than anyone could have imagined ten years ago.

You can't address everything, but you can set your business up to be digital, secure, and ahead of the issues. By taking some proactive actions, you may be able to avoid an attack or at least diminish the significant impacts of data loss.

Digital Office Security

One of the best ways to stay on top of office security is to invest in document management services for your business. This means your business goes digital, paperless, and all of the above. Your company is online. This may be a big jump for some, but the reality is that it's more secure, easier to fix problems, and possible to rebuild your business if a leak happens.

Here are the six top ways document management protects your business.

5 Benefits to Investing in Print Solutions

printer icon

Managing your entire print network can be time-consuming, expensive, and overwhelming. But it doesn't have to be.

Investing in managed print solutions is the best way to take the tedious tasks off your hands while saving money and improving productivity.

Print Solutions - The Basics

Print solutions are for everyone. Managed print is a service that outsources print tasks like supply ordering, maintenance management and requests, and print budgeting with a team of professionals, leaving you to focus on growing your business.

How Do They Help Me?

Print solutions have many benefits, as outlined below.


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