document management

Document Management: A Security Safety-Net for Law Firms

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Security is a pretty big deal--but at the end of the day, you and your teams are only human, and there's still a chance that something could go wrong and sensitive data could be lost or released. That's why law firms of all shapes and sizes are turning to document management as a sort of "security safety net" for their most important data. Here's how it works!

Something to Fall Back On

Document management might not be the first thing that comes to mind when you think about security, but the truth is that it can make a big difference--all while your attention is elsewhere. For example, you could be focused on communicating with clients or planning internal projects; you don't have to actively focus on document management to trust that it's working in the background and helping you keep data secure, organized, and efficient.

Document Management: Can Going Green Be Healthy For Companies?

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Many companies hesitate on "green" solutions because they worry they'll be making sacrifices. The good news is that there are plenty of ways to go green while taking good care of your company--and if that's your goal, then document management is just the solution you've been looking for.

Square One

When it comes to going green, you have a lot of options. You could focus on your energy consumption, your use of paper, your carbon footprint, and so much more--but for many companies, it makes the most sense to start at square one: the documents. Unfortunately, documents are a pretty big culprit when it comes to environmental unfriendliness, which means that they should be your first target. However, that doesn't mean you have to make severe cuts or give up on documents entirely.

Document Management for Nonprofits

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Nonprofits have a lot of unique challenges to overcome, but at the end of the day, they know their work is worth it. That's why they need solutions capable of keeping up--and, luckily, document management has all the answers.

Why Document Management?

At first glance, document management might seem like a better fit for organizations with entirely traditional business models, prioritizing things like efficiency and profit. However, the truth is that document management is what you make of it--which means it's a perfect fit for nonprofits, too!

Here are just a few examples of what document management can do for nonprofit organizations:

Do You Need Electronic Document Management?

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These days, it seems like everything is electronic--even document management. But do you need to go digital with your document management system, or is organizing your file cabinets enough? Let's find out!

Going Digital

It's not easy to "break up with" paper. After all, paper has probably been a big part of your business for as long as you can remember--and by now, it's such a natural part of your day-to-day tasks that it might be strange to imagine a completely paperless workflow.

However, the truth is that going digital isn't just "the next big thing." It's an answer to all the paper problems you've likely learned to overlook--like high costs, inefficiency, physical vulnerability, and more. Scanning your files to bring them into the digital world is easy and affordable, and it makes the path to paperless workflows just a little bit easier.

Document Management for Architects

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Architecture is a busy, fast-paced industry, which means architects need business solutions that can keep up. Does document management fit the bill? Let's find out!

Why Document Management?

When most people think about architecture, their minds jump to real-world structures--buildings, bridges, and other fascinating creations. They don't often think about all the paper that goes into making those creations a reality. Documents, blueprints, notes, and more all need to be categorized and organized before a job can even be started, let alone completed--and that's where document management comes in.

In the architecture industry, document management can:

  • keep everyone on the same page, literally and figuratively, to help strengthen collaboration and streamline communication;

Before You Implement Document Management Solutions

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The great thing about document management is that it's intuitive--meaning you don't have to do a lot of prep work to see success. Instead, it fits in with your existing workflow and makes gradual but powerful changes, all with such smoothness that you'll never miss the way you used to do things. However, before you get started, there are some things you can do to take your document management benefits even further.

Getting Prepared

The most important thing to remember about document management is that it's supposed to be simple, stress-free, and efficient. It should eliminate worry, not cause more. That's why it can sometimes be helpful to do a little "prep work" and get your company ready for all the effective, user-friendly tools, changes, and solutions.

Here are a few ways to get ready for document management!

A Smart Way to Go Green

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Are you looking for a way to go green and save green at the same time? Thinking that sustainability solutions will create a lot of work and leave you with nothing to show for it? Worry no more--document management is here to save the day (and Mother Earth along the way)!

Why Document Management?

There are a lot of "green" solutions out there in the business world, so you have all kinds of options when it comes to reducing your impact on the environment. But how many of those solutions offer environmental friendliness and boosts in security, efficiency, and cost-effectiveness all at the same time?

How to Create a Document Management Strategy

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Document management is an active solution, which means it needs a little help from you to achieve its full potential. Luckily, that's where a document management strategy comes in--so let's find out how to create one (and stick to it, too)!

What is a Document Management Strategy?

A document management strategy is, essentially, your road map through all the tools, options, and choices that come with this powerful solution. The truth is that document management looks a little different for each company, so you'll want a personalized, flexible plan to help keep your goals in perspective. After all, with so many new tools at your disposal, it's easy to get overwhelmed by all the possibilities. It's best to roll up your sleeves and do a little bit of homework beforehand.

Getting Started

Here are a few simple steps to creating your document management strategy!

What Your Document Management Provider Needs to Know

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Document management is a powerful, efficient, and productive solution--but to be successful, it needs a little help from you. Here are a few things you'll want to communicate with a document management provider!

Strong Communication

Think of it this way: before you can improve communication in your business by implementing document management, you need to practice--namely, by telling your managed services provides exactly what you expect, what your challenges are, and what your company looks like inside and out. If you skip this step, you'll end up with "one size fits all" solutions that don't necessarily address your needs or fit with your workflows--so take the time to communicate!

Here are a few things to share with your document management provider:

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