Habits can be your company's best friend or its worst enemy--and that's especially true when it comes to printing. Sometimes it's not so easy to identify what your habits actually are. So today, with a little help from print management, we'll take a look at what you should be doing (and what you shouldn't).
When it comes to print management, many companies have one big question: who can benefit from this solution? The truth is that every business benefits from print management. To prove it, here's a look at some vastly different industries making great use of the solution.
One Size Doesn't Fit All
Print management is just one solution, but that doesn't mean it's "one size fits all." Instead, print management scales to fit each industry and company in unique and personalized ways--which means that it never looks the same twice. In some businesses, print management might look like a few well-organized file cabinets and one reliable printer. For others, it might seem like a whole fleet of multifunction machines with a completely digital storage process and numerous mobile devices. It all depends on you and your needs!
Schools have a lot of responsibility--to students, to teachers, and to a world constantly looking for fresh new thinkers. To handle all that responsibility, schools need to have a good support system for workflows, data, and documents--and that's where print management comes in.
Print management is quickly becoming a favored solution in the business world, but not just because it helps save you money. In fact, there are a lot more things print management can do for you--so let's take a closer look!
More Than Just Money
It's true that print management is a great way to cut out wasteful practices and create a budget-friendly print environment--but the truth is that it's about so much more than that. On top of saving money, print management also helps you boost efficiency, improve communication, go green, and so much more.
Let's take a look at more of the great things print management can do for you!
When people think about auto dealerships, they usually think about rows and rows of impressive cars--not stacks and stacks of papers. Believe it or not, print management can help make that dream a reality by streamlining workflows, improving organization, and putting the focus back where it belongs: on cars and drivers!
How it Works
Businesses of all shapes and sizes are still relying on printed documents to communicate, even as paperless workflows become all the rage--and auto dealerships are no exception. The good news is that print management can help bridge the gap between the worlds of physical and digital documents, allowing you to organize your printed files while steadily making the switch to online workflows. It saves money, improves efficiency, and eliminates stacks of paper sitting on desks or crammed inside file cabinets.
By now, you've probably heard about all the great things print management can do for your business--streamline your workflows, cut costs, strengthen your communication, and more--but do you know that print management is actually all about saving money in unique ways? Let's take a closer look!
The Truth about Print Management
All of the solutions involved in print management are united under one common goal: to improve your processes in the most efficient ways possible--which means saving money. The great thing about print management is that every single one of its solutions will help you save money one way or another, all while doing something else like strengthening communication or helping you go green.
Sound too good to be true? Here are a few ways print management saves you money and improves your day-to-day processes!
Managed print services are a popular new service, and with good reason. Companies are recognizing that print management can save time and money while boosting business operations and workflow. It makes sense to invest in the service, especially because of the supply reordering, service management, and security oversight. Print management can also benefit your business by assisting with your entire print monitoring via print audits, and fleet management, which we'll focus on here today.
Your managers' time is valuable, and it's essential as your business grows to revisit how they spend their time. With technological updates, new equipment, and changes to digital, it's hard to step back and let managers focus on the supervision and growth aspect of their job.
There are many ways to invest in time and money savings in your business, and in the tech realm, outsourcing is a great answer.
Best Ways to Save Money and Time
Outsourcing your tech solutions means that you don't need to waste time focusing on the little issues that come up every day. Here are some top tasks that you can outsource to stay focused on business growth and productivity.
Finding your partner in print management is a bigger benefit to your business than you might realize. The main reason most businesses consider managed print is to reduce both measurable costs and also employee burdens while increasing productivity.
Resolve to Improve Cost Efficiency
Cost efficiency is a huge benefit of investing in print management. When you have a strategy for your print environment, you manage supply ordering, monitor usage, and evaluate costs and output. Most organizations save up to 30% on print expenses by switching to managed print, which totals an average of 1-3% annual revenue - a major shift in your budget.
How does print management help? Get the details:
Security is a major part of running a business. From network security to device passwords to building codes, you don’t let any aspect of your business down when it comes to protection and prevention of hacks, leaks, theft, or attacks.
When you’re building a secure business, it’s important that you focus on every possible issue. While many managers think about network security, they might forget print security. When thinking of physical office security, it’s possible to overlook some aspects of who is entering the building.
This is where outsourcing office solutions comes in handy. For example, print management is a service that outsources oversight of printing and the print environment, including maintenance and repairs, setting up a secure print environment, ordering supplies, and setting a print budget using print audit data.