scanning

Why Choose a Multifunction Copier?

multifunction-copier

Scanning is the kind of simple, stress-free solution that offers a massive list of benefits. But before you enjoy any of those, you need to get your hands on a device that can do the work. Luckily, that's where a multifunction copier comes in.

Fantastic Functions

Here's the truth: although a standalone scanner would help you turn your physical files into easily-organized, easily-secured digital documents, that's just about all it can do. A multifunction copier, on the other hand, can help you take advantage of all those scanning benefits and more, combining fax, copy, print, and scan capabilities in one powerful device. The best part is that each of those functions complements the others, which means that you can complete a whole job without having to leave the machine.

Here are a few more things you can expect from a multifunction copier:

Tips for Better Scanning: Machine Maintenance

printer maintenance

Unless you have a standalone scanner, chances are you are relying on a multifunction machine to help you turn physical documents into digital files--and that's great! Multifunction devices are an excellent choice for all your scanning needs. However, to keep doing their job, these devices do need a little bit of simple maintenance--so here's what you can to do.

Healthy Machines = Simple Scanning

It's important to remember that, even though it can sometimes feel like it, your machines aren't purposely working against you. When problems do occur, it's usually due to a small problem that can be solved in a few easy steps. It's important to remember that healthy, happy devices make it much easier to scan perfectly and painlessly. The best news is that machine maintenance doesn't have to be a struggle.

Here are a few tips to keep your multifunction devices fit for excellent scanning!

Re-focus Business Resolutions with Scanning Solutions

documents

We're at that point when New Year's resolutions tend to lose their sheen and fade into the background--forgotten or overlooked or just plain abandoned. However, if you're looking for a way to re-focus your company's resolutions and keep making progress, then scanning is just the solution you need.

Why Scanning?

In a world full of business solutions, why should you choose to start scanning? Well, the truth is that, although scanning is a simple solution, it's also pretty powerful--it can help make great changes in every corner of your company, improving a little bit of everything. It can also help you keep your New Year's resolutions--whatever those might be.

Here are just a few things scanning can do for you!

Scanning: A Crash-Course in OCR

ocr

Scanning is an amazing tool for businesses of all shapes and sizes--but today's scanners aren't as simple as their predecessors. Your hardworking scanners rely on a lot of advanced, efficient technology to get the job done--and today, we'll be looking at one of the most important types of scanner software: optical character recognition (OCR).

The Value of Scanning

Before we get into the details, it's helpful to know why scanning and OCR are such important parts of every workflow. The truth is that scanning is a solution that multitasks--streamlining communication, limiting paper usage, improving organization, and limiting human error all at once. This makes scanning a favorite when it comes to boosting efficiency and creating a more secure work environment.

Of course, in order to make any of that happen, your scanner needs OCR software--so let's take a closer look!

Scanning Tips: Lease or Buy?

buy or lease

The most important thing to know about scanning is that it's a crucial part of document security and should be implemented in businesses of all shapes and sizes. The second most important thing to know about scanning is that you have multiple options when it comes to getting started--so let's take a look at whether it's better to buy or lease a scanner!

Scan like a Pro

Choosing the perfect scanner for your business is a big responsibility--but once you've made that call, there's another hurdle you'll have to cross. The truth is that, since businesses have different needs, there's no single answer to the question, "Is it better to lease a scanner, or buy one?" You'll have to decide for yourself--but first, you need to have all the information in front of you.

Here are a few quick comparisons so that you're ready to make the best decision and start scanning line a pro!

Manage Security Risks with Scanning Solutions

scanning documents

Security is an ever-changing game--one that sometimes feels impossible to win. Luckily, there are a few simple, painless solutions you can utilize to make security a breeze, and it all starts, believe it or not, with the scanner.

Boosting Security

Scanning seems like a small, simple solution trying to stand up against all of the online and offline threats your business faces. However, this is a true "David and Goliath story," because the truth is that scanning can make huge differences in your security and risk management processes. It doesn't just provide a fast way to turn your physical files into digital documents--it also sets the stage for all kinds of further solutions that can improve efficiency, minimize human error, and make your data safer than ever.

Here are a few solutions you can implement with help from your scanner!

3 Critical Printer Functions to Consider When Updating Machines

printer in use

Technology makes our lives easier - as long as we use it right and leverage what it can do. If we ignore features and updates, technology can sometimes seem like a burden. Even though many things are electronic now, we still need the advanced technology of printers, scanners, and copiers to make our businesses run. Often, an upgraded device can make a huge difference in cost savings and also the use of the resource for more integrated functions.

How to Save on Storage in 2019

filing cabinet

Storage space is at a premium for most offices, with rents skyrocking in a crazy housing market. Commercial space is still a viable option, but it's hard to get all the space you need, especially if you are a growing company.

Instead of stressing about extra storage, storage units, or space that will only be used for passive needs, first of all, take a look back at your company and operational style. It's possible that you may not need all that space with a few key updates to a more current, digital operating system.

What does this mean? Investing in digital storage and organization solutions, like cloud storage and document management to provide all your business files at your fingertips without wasting any space on file cabinets.

Time to Get Organized

If you want to cut back on wasted space, it's time to get organized. Digital solutions offer everything you need - so how to get started?

3 Things to Know Before Going Digital

go digital

Five years ago, a digital office was something of a wonder. Going entirely paperless seemed like a chore, and maybe not the best business investment for the future.

Fast forward to today, and that perception is entirely different. Today's offices that aren't investing in digital are falling behind while other companies have quick access to files, fast responses to customers, and real-time collaboration skills.

Do you feel like you missed the boat? Not yet! You can still invest in document management to adapt your office to go paperless, and it's easier than ever before.

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